Keeping everyone engaged is difficult when you’re in a remote location. Board members who are accustomed to face-to-face meetings may find it difficult to connect with their colleagues and become active participants. Fortunately, there are some best practices to facilitate effective virtual meetings.
Make sure the technology used for meetings is safe and user-friendly. A clear, active agenda can help keep meetings on track and productive. It’s important to involve board members in the agenda-setting process and distribute it well ahead of time. This can be accomplished through a portal for boards that allows attendees to add points, review details and participate in the meeting ahead of time.
It’s crucial that the chair gets everyone back to the point when a discussion is off topic. It’s also crucial for the chair to invite attendees who have not spoken so that discussions are well rounded and aren’t dominated with key voices. Transition slides that are accompanied by the consent agenda actions items, financial statements can https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/ be a helpful instrument to help facilitate discussions.
Incorporating breaks into the meeting can help to improve engagement levels, especially when they incorporate trust-building activities like small group discussions, or partnering up board members for peer mentoring sessions. It is important to provide feedback, whether it’s anonymous surveys or discussions following meetings. These can be used to help board members adjust to the virtual format. Minutes that detail the meeting’s discussion and decisions are also essential for the smooth running of your remote board.
