If you’re using file cabinets, a folder on your computer or an online storage service like Google Drive, managing a massive amount of documents isn’t easy and inefficient. Employees spend over 2.5 hours a day searching for critical information to accomplish their tasks. The chaos of paper documents is also an overwhelming and stressful experience.
Fortunately, this problem can be solved by switching to an online document management system. A computer system can help them eliminate manual workflows, and streamline document processing, while also providing an internal avenue for collaboration with remote teams.
The best document management software automate a variety of processes, including the capture of new documents from scanners and email attachments and routing them according to set rules that are pre-defined, which frees personnel to concentrate on other tasks. They also include a variety of features that enhance document organization and accessibility, such as version control, which keeps track of edits and lets you restore documents to earlier versions. A robust search tool allows users to narrow down their search by index values boardroomworld.blog/board-meeting-agenda-common-rules/ and type of document. Keywords, full-text, and keywords are also helpful features.
The best document management solutions provide redundant data, so that your company can access important information even if the server fails or a natural disaster occurs. Many document management solutions allow employees to work from the office or on-the-go using an internet browser, iOS/Android apps and integrations with ERP software accounting software, as well as other.
