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Streamline Commercial, Legal, and Operational Due Diligence
Virtual data rooms are changing M&A by eliminating the possibility of physical document damage or loss while accelerating the due diligence process and promoting value creation. To ensure that your VDR provides these benefits, you must set it up correctly by choosing the right provider and establishing a structure for your folders that is appropriate. You should also invite authorized users. Once the VDR is fully operational, the search functions will transform into your digital scout tool, finding information within complicated folder structures with a laser-like accuracy.
Organize your VDR by the categories of investment due diligence, such as governance finance, intellectual property and human resources, as well as real estate and litigation. Sub-folders can help you organize your data and create an easy-to-use index.
Be aware that VCs, and other stakeholders with whom you interact, will expect your documents to be in a particular order. Uploading a previous version of your documents could damage your investors’ confidence and could impede the sale.
Choose choose a VDR that enables granular roles with role-based access control (RBAC) to control document permissions. This will help prevent malicious or accidental actions from people who are not authorized.
The VDR should permit users to download only the information they need. Watermarks, access expiry and limits on file size can be used to limit disclosure of sensitive information. The VDR should also implement an audit trail comprehensive that allows you to see exactly what files each person has viewed. This transparency builds trust and accountability among all parties.
